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Production Management Part 2: Schedule Your Production Day

5 min read

Table of Contents

🎬 Production Management

Switch to the Production Days tab #

Inside the Shot List module, tap Production Days in the segmented picker at the top. If this is your first day, the screen shows: “No Production Days — Tap + to schedule your first production day.”

Create a production day #

Tap the + button. The New Production Day sheet opens. It has three sections:

Details — enter a day title (e.g., “Day 1 — Studio”), the shoot date, a location name, and the full address. The address powers the automatic sunrise and sunset lookup.

Important Times — set Call Time, Wrap Time, Sunrise, and Sunset. Toggle Include Lunch Break to show or hide the Lunch time picker — turn it off for half-day shoots. Each time row has a pin button: tap it to mark that time as confirmed (the icon fills in). A pinned time signals to your crew that it’s locked. The footer reminds you: “Pin a time to mark it as confirmed.”

If the location address is entered, tap Get Sunrise & Sunset to auto-fill both times based on your shoot date and location. Sunrise and sunset are cleared of their pins when auto-filled — re-pin them once you’ve confirmed the times with your director of photography.

A warning appears if Lunch falls more than 6 hours after Call Time: “Lunch is past the 6-hour mark — meal penalties may apply on union sets.” This is an informational flag for productions that work under union agreements.

Technical Defaults — set the default camera format, frame rate, timecode sync, and timecode type for the day. These apply to every shot on this day unless a shot overrides them individually. The footer confirms: “These apply to all shots unless overridden per shot.”

Tap the checkmark to save. The day appears in the list as a card showing the shoot date, title, call-to-wrap window, and a progress bar counting “N of N wrapped” once tracking starts.

Add shots to the day #

Tap the day card to open the production day detail. The nav title shows the day title. The schedule header at the top of the content shows Call Time, the total shoot window, and Wrap Time.

Tap the + menu in the top-right toolbar. Four items are available:

  • Add Scenes — opens the scene picker. Select any scenes from your shot list and their shots are added to this day’s schedule in scene order
  • Block Setup Time — adds a setup block to the schedule. Use this to reserve time between scenes for lighting changes, location moves, or equipment transitions
  • Add Note — adds a free-text note card to the schedule. Useful for reminders, shot-specific warnings, or production holds
  • Call Sheet — opens the call sheet for this day

Add all the scenes you’re shooting that day. The schedule assembles in planned order — you can reorder items by dragging. Each shot card shows the shot nickname, description, and technical badges (camera, shot type, movement, lens, gear) pulled directly from the shot you built in Part 1.

Control which shot fields are visible #

Tap the info circle icon in the toolbar to open the field visibility settings. Each shot field — Shot Number, Prep Number, Setup, Camera, Shot Type, Movement, Gear, Lens, VFX, SFX, Estimated Time, Cast, Format, Storyboard, Circle Take, and Color — has its own toggle. Turn off any fields you don’t use on this production. The settings apply across the entire project and affect which columns appear in the production day view and in the PDF export.

Generate the Call Sheet #

Tap the + menu and choose Call Sheet. The Call Sheet editor opens with five tabs:

  • Info — production name, Director, and Producer; general shoot day details
  • Schedule — all times pulled automatically from the production day: Date, Call Time, Lunch (when enabled), Wrap Time, Sunrise, Sunset. Location fields (Name, Address, Parking, Basecamp, Entry Instructions) are editable here. Add weather and meal details (two meal slots with label and notes fields)
  • Cast — add cast members with their cast number, name, personal call time, and hair and makeup call time. Cast numbers link to scenes in your scene breakdown
  • Crew — the Project Crew section lists your crew members pulled from the job; use the eye icon to hide anyone from this specific call sheet. The Additional Crew section lets you add day-of crew who aren’t in your main roster
  • Notes — an AD Notes / Daily Message field (appears as a highlighted banner at the top of the printed call sheet), Emergency Contacts (nearest hospital, on-set medic name and phone, AED location), and Logistics (special instructions, equipment notes, safety concerns, health guidelines)

When the call sheet is ready, tap Share in the toolbar to send it as a PDF via AirDrop, email, or Messages. Tap Preview first to review the formatted output before sending.

Share the shot list with your crew #

Your crew can view the live shot list on any browser without installing PriceRight Pro. From the job’s Crew tab, publish the shot list to the Crew Portal — crew members open a link on their phone, laptop, or tablet and see the production day schedule in real time as you track shots on set. No app download required.

For on-set real-time sync between devices running PriceRight Pro, see the Real-Time Crew Sync section in Part 3.

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