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Production Management Part 1: Set Up Scenes and Build Your Shot List

5 min read

Table of Contents

🎬 Production Management

Open the Shot List module #

The Shot List module opens from the Crew tab of a Video Production job. Tap the Shot List card to open it. If no shot list exists yet for the job, you’ll see the No Shot List Yet empty state with a Start New Shot List button. Tap it — PriceRight Pro creates a new shot list project linked to the job and loads it immediately.

The module opens as a full-screen sheet. The navigation title shows the job name. Two tabs run across the top in a segmented picker: Scenes and Production Days. Scenes is where you build your shot list. Production Days is where you schedule and track the shoot — covered in Part 2 and Part 3.

Add your first scene #

On the Scenes tab, tap the + button in the top right. The New Scene editor opens. Fill in the fields that apply to your project — not all are required, and any can be updated later.

The scene editor has eight sections:

  • Nickname — a short, working name for the scene (e.g., “Kitchen Argument,” “Rooftop Interview”). This is what you’ll see on every shot card and in the production day schedule
  • Location — the location name and Type picker (INT, EXT, or I/E)
  • Action — the scene description or action line
  • Details — scene number, part (A, B…), Time of Day (Day, Night, Dusk, or Dawn), page number, and page count in eighths
  • Color — a color strip on the scene card for visual grouping
  • Cast — cast numbers that link this scene to its call sheet entries
  • Duration — an optional manual override; leave blank to auto-sum from the shots you add
  • Attachments — attach reference photos, videos, or storyboard images

Tap the checkmark to save. The scene appears in the list with a color-coded left border, its INT/EXT type and time of day, the location name, and a shot count badge.

To edit a scene after saving, swipe right on its row — an Edit action appears. The footer on the scene list confirms this: “Swipe right on a scene to edit its details.”

Add shots to a scene #

Tap a scene row to open it. Inside the scene detail, tap + to add a new shot. The New Shot editor opens.

The shot editor has four sections:

  • Nickname — a working label for the shot (e.g., “Hero close on watch”)
  • Description — longer shot notes or blocking details
  • Details — all the on-set metadata: Setup number, Camera (A/B/C…), Shot Type (CU/MCU/WS etc.), Movement, Gear, Lens, and feature toggles for Flag, VFX, SFX, Storyboard, Circle Take, and Done. Three steppers let you set estimated shoot time (“Est. Time: N min”), shot number (“Shot # N”), and prep number (“Prep # N”)
  • Technical — per-shot format, frame rate, timecode sync (Inherit/On/Off), and timecode type. When set to Inherit, the shot uses the production day defaults you’ll set in Part 2. When a day default is active, the editor shows “Inheriting from Production Day” so you always know what’s driving the technical spec

Tap the checkmark to save. Repeat for each shot in the scene. Shot cards in the production day view will show camera, shot type, movement, lens, and gear as color-coded badges — the more you fill in here, the richer the on-set view becomes.

AI Shot List Generator #

If you have a script, creative brief, or reference photo, the AI Shot List Generator can build your initial scene and shot structure for you. On the Scenes tab, tap the AI Shot List Generator badge pinned to the bottom of the screen (purple sparkles icon). This is a Premium feature.

Choose your input method:

  • Brief — type a description of the project, locations, and key moments. The AI generates scenes and shots based on the text
  • Script PDF — import a PDF of the script. The AI reads it and produces a scene-by-scene breakdown with shot suggestions
  • Photo — take or import a reference image. The AI generates shots based on the visual content

Select a shooting style: Narrative, Doc, Event, or Cinematic. The style influences the types of shot sizes and movements the AI suggests. When generation completes, a toast appears: “N scenes, N shots generated — tap any to edit.” Every scene and shot is fully editable after generation — treat it as a starting point, not a finished list.

Customize your gear, lens, and shot size libraries #

The Shot Type, Gear, and Lens pickers in the shot editor draw from built-in defaults plus any custom items you add. To manage your library, tap the ⋯ menu on the Scenes tab and choose Library Settings. The Library Settings screen has three sections — Shot Sizes, Gear, and Lenses — each with the system defaults followed by your custom items.

In each section, tap Add Size, Add Gear, or Add Lens to add a custom item. Tap any item to mark it as the default selection — a checkmark confirms the current default. Tap Edit in the toolbar to reorder or rename custom items. Restore Factory Defaults (in red at the bottom) removes all custom items and clears default selections, leaving only the system-built list.

Export the shot list as PDF #

To share the shot list with your crew, tap the ⋯ menu on the Scenes tab and choose Export Shot List. PriceRight Pro generates a PDF formatted for easy on-set reference and opens the iOS share sheet. Send it via AirDrop, email, or save to Files. The PDF includes all scenes and shots with the fields you’ve filled in, respecting your field visibility settings.

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