📱 In Your Day
Real-world moments where PriceRight Pro does the work for you. This is a scenario walkthrough — not a setup guide. For the full guide, see Manage Your Vehicle Fleet →
The moment #
Last job of the day. You pull into the gas station on the way home — work truck is at a half tank and you’d rather not start tomorrow on fumes. You fill up, tap your card, take the receipt from the pump. Normal end-of-day move.
For most contractors this is where the record ends. Receipt goes in the cupholder. Forgotten by morning.
What happens instead #
Open the Fuel Log in PriceRight Pro. Tap +. Select the work truck. Enter today’s date, the odometer reading from the dash, the price per gallon from the pump, and the total cost. The gallons calculate automatically. Select Full Fill. Tap the station name suggestion if it comes up nearby, or type it in. Save.
That fill-up is now a logged fuel expense and feeds your vehicle’s MPG tracking. The “Since Last Fill” distance — calculated from your last odometer entry — shows exactly how far you drove on the previous tank. Over time, the Fuel Stats card shows whether your MPG is holding steady or starting to drop. A drop in efficiency over a few fill-ups is usually the truck telling you something needs attention before it becomes a repair bill.
After the oil change last week #
You got an oil change on Saturday. You paid $89 at the shop. Open the Fleet Manager, tap the work truck, and log a service record — Oil Change, vendor, $89, today’s date. That’s it. The service history builds automatically. When you go to sell the truck or need to document maintenance for an insurance claim, the complete record is there. It also feeds your expense tracker as a deductible vehicle expense without a second entry.
Why the small logs matter #
A contractor running one work vehicle spends somewhere between $8,000 and $15,000 a year keeping it on the road — fuel, oil changes, tires, insurance, registration, repairs. Almost all of that is deductible when it’s documented. Almost none of it gets documented when it’s just a pile of receipts in the glove box.
Two minutes at the gas station. Thirty seconds after the oil change. That’s the difference between a vehicle that costs you money and a vehicle that also saves you money at tax time.
