👥 For: Managers | Tax Checkpoint: Loan interest may be deductible — see your Tax Planner for details
Open the Debt & Interest Tracker #
Open the Debt & Interest Tracker from the home screen. The nav title is Debt & Interest Tracker. A SmartScope badge sits in the toolbar. Three tabs — Credit Cards, Loans, and Pay Later — organize your debt by type.
Credit Cards #
The Credit Cards tab tracks your business credit card balances. Tap + to add a card. Enter the card name, the last 4 digits, and the statement close day — the day of the month your statement closes. PriceRight Pro uses the close day to surface payment timing and interest tracking. Each card appears in the list with its name and last 4 digits. Tap a card to edit its details or log a payment.
Loans #
The Loans tab handles term loans and lines of credit. Tap + to add a loan. Fields include the loan name, loan type, original amount, current balance, APR, monthly payment amount, payment day of the month, start date, and next payment date. Six loan types are available: Vehicle, Equipment, SBA Loan, Line of Credit, Personal Loan, and Other.
As you log payments, the tracker records total interest paid and total principal paid — so you always know how much of each payment actually reduced your balance versus went to interest. This is the number your accountant needs at tax time for deductible interest calculations.
Tax note: Business loan interest is often deductible. Keep your interest totals accurate here and confirm deductibility with your CPA. See your Tax Planner for how interest feeds your tax picture.
Pay Later (BNPL) #
The Pay Later tab tracks buy-now-pay-later plans from Afterpay, Zip, Klarna, Affirm, Sezzle, PayPal Pay Later, or Other. When no plans exist, the empty state reads: “No Pay Later Plans — Track your buy-now-pay-later plans so you never miss a payment. Finance charges are automatically logged as deductible expenses.” Tap Add Plan to get started.
When active plans exist, a summary strip at the top shows three numbers: Active Plans (count), Remaining (total balance outstanding), and YTD Charges (finance charges logged this year). Plans are grouped into Active (N) and Completed sections. Each plan row shows the item name, provider, payment frequency, an N/N payments progress bar, the finance charge or “0% plan” label, and the next due date.
Add a Pay Later plan #
Tap + to open the Add Pay Later Plan sheet. Two sections:
- Plan Details — item name (e.g., “Milwaukee M18 Kit”) and provider picker
- Payment Schedule — purchase price, number of payments (2–48, via stepper), each payment amount, first payment if different from the regular amount (leave blank if the same), payment frequency (Every 2 Weeks or Monthly), and the first payment date
As you fill in the amounts, a live Cost Summary section appears showing the total you’ll pay and the finance charge. For 0% plans it confirms: “No finance charge — 0% plan.” For interest-bearing plans, the finance charge appears in red with a note: “The finance charge will be logged as a deductible Bank Fees expense when you save.” Tap Save — the finance charge is auto-logged immediately.
Track payments and manage a plan #
Tap any plan to open its detail view. At the top, a progress bar shows “N of N payments made” and the remaining balance. Below that, a Cost Breakdown section shows Purchase Price, Total You Pay, and the Finance Charge (if any). A green checkmark confirms “Finance charge logged as deductible expense” once it’s been recorded.
The Upcoming section shows the next payment due date and amount. Tap Log Payment #N to record the payment — the remaining balance updates and the next due date advances automatically. When all payments are made, the plan moves to Completed.
The Payment Schedule section lists all payments — each showing its number, amount, date, and status: Paid (green), Overdue (red), or Upcoming. This is your full payment history and future schedule in one view.
Three action buttons sit at the bottom of an active plan: Edit Plan to update any details, Log Late Fee (orange) to record a late fee that gets auto-logged as a deductible Bank Fees expense, and Mark Complete (green) to close out the plan early — “This marks the plan as fully paid. No more payment reminders will fire.”
To delete a plan entirely, swipe left on its row and tap Delete. The confirmation reads: “This removes the plan from tracking. Any logged finance charges or late fees are not affected.”
How debt data appears in Business Pulse #
The Debt & Interest card in your Business Pulse dashboard shows two summary numbers for the selected period: Active Balance (total outstanding across all active accounts) and YTD Charges (interest, fees, and finance charges logged year-to-date). A note below the card confirms: “Loan interest, credit card charges, and pay-later fees auto-logged as Bank Fees expenses.” You don’t need to double-enter — the Debt Tracker creates the expense record automatically.
